Finance

You follow the money: payments taken at the gate and online, receipts, monthly invoices for contract customers, bank transfers and statements. You work in the back office (/admin).

Daily

1. Payments: check today's payments. Every mobile-money payment carries our reference (BP…), the Selcom transaction ID and the network. Match them to the Selcom settlement report.
2. Look at pending and failed payments. A pending payment that never completed does not count as paid; the truck still owes.
3. Trucks list → Owing tab: who is inside and still owes, at every site.
4. Cash trucks (walk-in, pay at the gate) are visible by category; each truck's card shows its full history.

Contract customers and invoices

1. A transporter on contract terms (set when the account is approved: credit days, credit limit, optional contract rate) does not pay at the gate.
2. Once a month (or any period you choose), create the invoice for the customer. The system adds every truck stay that ended in the period and is not already paid, waived or invoiced.
3. Each invoice gets a number (BPI-2026-00001) and a payment reference. Prices include VAT 18%; the PDF shows the VAT part.
4. When you issue it, the customer gets an SMS (and WhatsApp when enabled) and sees it in the portal with a Pay button.
5. Payments online or by reference settle the invoice automatically. Record a bank transfer by hand with the bank reference.

Receipts and tax

Every paid payment has a receipt number (RCT-000123) and a printable receipt. The receipt has a place for the TRA verification code; connecting Bravo's VFD/EFD provider is on the go-live checklist.